Social distancing brought by Covid-19 restrictions stopped various local governments from having the usual public meetings. Because of this, online video conferencing has been the alternative. It leads to the hiring of more IT leaders and tech employees to run the meeting and ensure that there will be no problems along the way.
As for those who are new to this form of meeting platform, there are a few things that should be taken into mind.
Testing the Waters
In the event that video conferencing is a new thing to you, then it is highly recommended to perform a trial run before the actual meeting. While countless tools are user-friendly and intuitive, you need to strive for a certain degree of comfort in using the tool. You must know the interface and the basic controls long before the meeting starts.
Also, take this time as well how you are going to connect hardware like your and how you can use it in your meeting. You may think that this is very little, but it has a big impact on how the meeting will progress.
Arrive Early
Obviously, the meeting can’t start without its host. If it happens to be you, then you probably should have been logged in at least an hour early.
By doing this, it will give you enough time to do troubleshooting if there’s any, check the connection, check your device whether your is working properly or not, are there any software issues and so forth. In essence, you get to fix any problems that may unexpectedly arise before the meeting even begins.
Focus on Lighting and Sound
When executed perfectly, your virtual meeting can look professional and be done efficiently too just as if you are having an in-person meeting. To do this, you must have high-quality presentation by having a well-lit place. Preferably, your light source must be either in front of you or above you.
What you should refrain from doing is putting the light behind you. Doing so will cast a shadow in your face, something that you don’t want to happen when in a virtual meeting. You want your participants to see your face and having poor lighting will create a negative distraction.