1.1 ELECTION AND INSTALLATION: The election and installation of Officers shall be at the annual meeting, normally in July.
1.2 MEMBERSHIP: Membership shall be open to all veterans who served in the 34th Infantry Division and are members of the 34th Infantry Division Association.
Spouses and family members of those veterans are eligible to be regular members of the Chapter, and upon the death of the veteran the spouse shall be offered honorary membership. Payment of dues is waived for all honorary members.
Friends of the Division may be granted regular or honorary membership upon application to the Secretary/Treasurer and approval of the Board of Trustees.
1.3 REVISIONS: Revisions of the Standing Rules shall be presented to the Board of Trustees for approval and then to the membership for ratification.
1.4 CHAPTER ADDRESS: The address of the Chapter shall be that of the current Secretary/Treasurer.
1.5 ANNUAL MEETINGS: The annual meeting shall normally be the weekend following July 4th, except when the 4th of July falls on or after Wednesday, the meeting will then be held the second following weekend.
The schedule for joint meetings with the National Association or other Chapters shall be by mutual agreement between the two organizations.
1.6 FISCAL YEAR AND DUES: The fiscal year for the Chapter shall be the calendar year. Dues shall be $10.00 per year, payable by December 31st for the following year. Any member not paid by that date shall be considered in arrears.
Members past due for two years shall receive one final notice before being dropped from the membership rolls. Anyone wishing to rejoin can do so by paying the dues for the current year and the immediately preceding year.
1.6a CHANGE OF FISCAL AND MEMBERSHIP YEAR: The fiscal year 2005 and membership year 2004-2005 shall run from July 1, 2004 through June 30, 2005. The fiscal year 2006 and membership year 2005-2006 shall run from July 1, 2005 through December 31, 2006. Succeeding fiscal and membership years shall be the calendar years.
Dues paid for the membership year 2005-2006 year at the $5.00 rate by June 30, 2005 shall be accepted as payment in full; payment after that date shall be at the $10.00 rate. Dues previously paid for future years, beyond the membership year 2005-2006, will be recomputed under the new schedule.
This paragraph shall expire on December 31, 2006.
1.7 BOARD OF TRUSTEES: The Board of Trustees shall include the President, the First Vice-President, the Second Vice-President, the Sergeant-at-Arms, the Secretary/Treasurer, and the outgoing President as a three-year Trustee. The remaining Trustees shall be elected from the membership. All must be members in good standing.
1.8 PROGRESSION OF OFFICERS: Progression of Officers shall normally be the Sergeant-at-Arms, Second Vice-President, First Vice-President, and President. Each Officer shall serve one term in their elected office. The Secretary/Treasurer shall be appointed by the Board of Trustees and can serve until he is removed by the Board or until he resigns.
1.9 OFFICERS AND TRUSTEES MEETINGS: The Officers and Trustees shall meet at each reunion before the first annual business meeting and again after the close of the last annual business meeting to conduct and conclude Chapter business and to authorize the Secretary/Treasurer to carry on Chapter business for the coming year.
1.10 CHAPTER EXPENSES: Checks for Chapter expenses shall be written and signed by the Secretary/Treasurer and supported by true invoices or bills of sale. The Secretary/Treasurer shall designate a Chapter bank and arrange for another member's signature to be on file at said bank in the event the Secretary/Treasurer becomes unable to perform his duties.
2.1 PRESIDENT: The President shall preside over all Chapter meetings. He shall appoint Committees as needed. He shall appoint persons to vacated offices until a new member can be elected. He shall consult with the Secretary/Treasurer on Chapter business throughout the year. He shall perform duties as requested by the membership.
2.2 FIRST VICE-PRESIDENT: In the absence of the President, the First Vice-President will assume the duties of the President. He will also serve as Chairman of the Time and Place Committee and as the Reunion Chairman. He shall perform duties as requested by the President.
2.3 SECOND VICE-PRESIDENT: In the absence of the President and the First Vice-President he will assume the duties of the President. He shall be the Chairman of the Nominating Committee. He shall perform duties as requested by the President.
2.4 SERGEANT-AT-ARMS: The Sergeant-at-Arms shall serve under the direction of the President. He will preserve order at the meetings. He shall see to the posting of colors. He will see that the Chapter flags and banners are correctly displayed and shall move said flags and banners when required for the next event. He shall package Chapter property at the end of each reunion and have it ready for transport to storage. He will work with the Reunion Chairman in respect to hospitality rooms and shall do what the Chairman and President require.
2.5 SECRETARY/TREASURER: The Secretary/Treasurer shall be in charge of all funds. He shall keep true records of all income and expenses. He will establish a Chapter bank and will pay all bills through this bank. He is responsible for the collection of all dues and will keep a record of their collection. He will keep an updated membership roster. He will keep minutes of all meetings, and be in charge of all Chapter mailings. He will keep the President and Vice-Presidents informed of all Chapter business, and report to the membership on the status of the Chapter at the annual meetings.
2.6 BOARD OF TRUSTEES: There will be staggered three-year terms for Trustees. One-third of the Trustees shall be elected annually. Trustees shall serve one term of office. The outgoing President shall go on to the Board as a three-year Trustee. A Trustee could move into the progression of Officers if so asked by the Nominating Committee and elected by the membership. The President would then appoint a member to fill that Trustee's position for the balance of his term. One Trustee will serve on the Nominating Committee.
2.7 CHAPLAIN: The Chaplain is the spiritual leader of the Chapter. He shall open and close all meetings. He shall also consult with the Reunion Chairman and conduct the Memorial Service. He shall send cards of condolence to a deceased members' family. In the absence of the Chaplain an Assistant Chaplain shall represent him at the meetings.
3.1 AUDIT COMMITTEE: The President shall appoint a three-man committee to audit the Chapter books at the annual meeting and at the close of the fiscal year. One member, to be a Trustee, and two members from the general membership are to be appointed. The Secretary/Treasurer shall present the books to this Committee when called upon by the President to do so. The findings of this Committee shall be presented to the membership at the annual business meeting, and to the Board of Trustees following the fiscal year audit.
3.2 TIME AND PLACE COMMITTEE: This Committee is chaired by the First Vice-President. He will ask one Trustee and one member from the general membership to aid him in his search for Reunion Chairmen and for reunion sites.
3.3 NOMINATING COMMITTEE: This Committee is chaired by the Second Vice-President. He will ask one Trustee and one member from the general membership to aid him in his search for Officers for the coming year.
Approved changes incorporated, 2200 hours, 4 August 2005
StanRule Rev 0508.pages
http://www.34infdiv.org/tristate/stanrules.html